Ecclesia Data Privacy Policy
Welcome to Ecclesia. Your partner for modern online discussions. Hold virtual discussions and establish democratic agreements that represent everyone’s ideas. At Ecclesia you will find all the tools you need to meet, debate, and decide online. Data protection is a matter of trust and your trust is important to us. We respect all aspects of your privacy. The protection and legally compliant collection, processing, and usage of personal data are therefore important to us.
Contact
This privacy policy applies to the use of our website and our web application. The point of contact and so-called controller for the processing of your personal data when visiting our websites within the meaning of the EU General Data Protection Regulation (GDPR) is
Ecclesia
Dalsteindreef 7103, Diemen, The Netherlands contact@ecclesia.com.co ecclesia.com.co
Our privacy policy tells you what personal data is collected when you use our website or participate in our online events and the extent to which it is used by us or by third parties. Personal data means any information relating to an identified or identifiable person. In particular, this includes information that enables us to draw conclusions about your identity, such as your name, or email address. Some of this information enables us to provide you with certain services and functions of our virtual meeting platform.
Data processing on our websites
Visiting our websites, access data
Every time you use our website, we will only collect data you transmitted via the contact form and track your behavior on our website after you opt-in to our cookies.
Making contact
There are a number of ways for you to contact us, e.g. via the contact form on this website. In this context, we process data exclusively for the purpose of communicating with you. The legal basis for this is Art. 6(1)(b) GDPR. The data we collect when you use the contact form will be automatically erased once we have finished processing your inquiry unless we still require your inquiry to fulfill contractual or legal obligations (see ‘Storage period’).
Creating an account
When you create an account in order to participate in or hold your own virtual events on our platform you will use Google Authenticator or your mail and a password to create an account.
Use of cookies and similar technologies
This website uses cookies and similar technologies (named “Tools”), which are either provided by ourselves or by third parties. Cookies are small text files that are stored in a computer’s browser directory. Cookies are not used to run programs or load viruses onto your computer. Most browsers are set by default to accept cookies. However, you can adjust your browser settings to disable cookies or to store them only with your prior consent. If you choose to disable cookies, some features of our website or services may not operate as intended. Similar technologies are in particular fingerprints, web beacons, tags, or pixels. The tools we use are listed below, arranged by category.
1. Required tools
We use tools required to operate our website and others, where explicitly set out, on the basis of our legitimate interest pursuant to Article 6(1)(1)(f) of the GDPR to enable your convenient and personalized use of the website and ensure that use is as time-saving as possible. In some cases, these tools may also be required for the performance of a contract or for steps required prior to entering into a contract, in which case processing is carried out pursuant to Article 6(1)(1)(b) of the GDPR.
2. Unnecessary tools
All other tools, in particular those for marketing purposes, are used on the basis of your consent pursuant to Articles 6(1)(1)(a) and 49(1)(a) of the GDPR, provided that user profiles have been created for the purpose of marketing or market research. We will only process your data using these tools if you have provided your consent for us to do so.
2.1 Marketing tools
We also use tools for marketing purposes (“marketing tools”). Some of the access data resulting from the use of our website is used for interest-based advertising. The analysis and evaluation of this access data enable us to display personalized advertising, i.e. advertising matched to your actual interests and needs, on our website and on the websites of other providers.
2.2 Analytical tools
In order to improve our website, we use tools for statistical collection and analysis of general usage behavior based on access data (“analytical tools”).
2.2.1 Google Analytics
We are tracking the website behavior with Google Analytics, a service from Alphabet Inc., 1600 Amphitheatre Parkway, Mountain View, California 94043, United States. We are using the feature to anonymize IP, so your IP address is not directly sent to the Google server. We have no control over the data that Google processes on its own responsibility in accordance with Google’s terms of use. You can find more detailed information on this in Google’s privacy policy. Google has submitted to the EU-US Privacy Shield.
3. Facebook and Instagram Fanpage
We jointly operate a fan page on the social network of Meta Platform Inc., 1601 Willow Road, Menlo Park, California, 94025, USA (“Facebook”), where we communicate with interested parties and followers and inform them about our products and services. We may receive statistics from Facebook about how Facebook/Fanpage users use our Fanpage, such as information about interactions, likes, dislikes, comments, or aggregated information and statistics (such as the age or origin of our followers) that help us learn about interactions with our site. For more information about the nature and extent of these statistics, please see the Facebook info on using page insights. Further information on the respective legal responsibilities can be found in the Facebook Page Insights Controller Addendum. The legal basis for this data processing is Art. 6 (1b) of the GDPR and 6 (1f) of the GDPR based on our aforementioned legitimate interest. We have no control over the data that Facebook processes on its own responsibility in accordance with Facebook’s terms of use. However, we would like to point out that when you visit the fan page, data on your usage behavior is transferred from Facebook and the fan page to Facebook. Facebook itself processes the aforementioned information in order to compile more detailed statistics and for its own market research and advertising purposes over which we have no control. You can find more detailed information on this in Facebook’s privacy policy. Facebook has submitted to the EU-US Privacy Shield. If we receive your personal data while operating the fan page, you are entitled to the rights stated in this data protection declaration. If you also wish to assert your rights against Facebook, the easiest way is to contact Facebook directly. Facebook knows the details of the technical operation of the platform and the associated data processing as well as the concrete purposes of data processing and can implement appropriate measures on request if you make use of your rights.
4. LinkedIn Fanpage
We jointly operate a fan page on the social network of LinkedIn Inc., 1000 West Maude Avenue, Sunnyvale, CA 94085 USA (“LinkedIn”), where we communicate with interested parties and followers and inform them about our products and services. We may receive statistics from LinkedIn about how LinkedIn/Fanpage users use our Fanpage, such as information about interactions, likes, dislikes, comments, or aggregated information and statistics (such as the age or origin of our followers) that help us learn about interactions with our site. For more information about the nature and extent of these statistics, please see the Facebook info on using page insights. Further information on the respective legal responsibilities can be found in the LinkedIn privacy policy. The legal basis for this data processing is Art. 6 (1b) of the GDPR and 6 (1f) of the GDPR based on our aforementioned legitimate interest. We have no control over the data that LinkedIn processes on its own responsibility in accordance with LinkedIn’s terms of use. However, we would like to point out that when you visit the fan page, data on your usage behavior is transferred from LinkedIn and the fan page to LinkedIn. LinkedIn itself processes the aforementioned information in order to compile more detailed statistics and for its own market research and advertising purposes over which we have no control. You can find more detailed information on this in LinkedIn’s privacy policy. If we receive your personal data while operating the fan page, you are entitled to the rights stated in this data protection declaration. If you also wish to assert your rights against Facebook, the easiest way is to contact LinkedIn directly. LinkedIn knows the details of the technical operation of the platform and the associated data processing as well as the concrete purposes of data processing. It can implement appropriate measures on request if you make use of your right.
5. Twitter Fanpage
We jointly operate a fan page on the social network of Twitter Inc., Market Square, 1355 Market St #900, San Francisco (Twitter), where we communicate with interested parties and followers and inform them about our products and services. We may receive statistics from Twitter about how Twitter/Fanpage users use our Fanpage, such as information about interactions, likes, shares, comments, or aggregated information and statistics (such as the age or origin of our followers) that help us learn about interactions with our site. For more information about the nature and extent of these statistics, please see the Facebook info on using page insights. Further information on the respective legal responsibilities can be found in the Twitter data privacy policy. The legal basis for this data processing is Art. 6 (1b) of the GDPR and 6 (1f) of the GDPR based on our aforementioned legitimate interest. We have no control over the data that Twitter processes on its own responsibility in accordance with Twitter’s terms of use. However, we would like to point out that when you visit the fan page, data on your usage behavior is transferred from Twitter and the fan page to Twitter. Twitter itself processes the aforementioned information in order to compile more detailed statistics and for its own market research and advertising purposes over which we have no control. You can find more detailed information on this in Twitter’s privacy policy. Facebook has submitted to the EU-US Privacy Shield. If we receive your personal data while operating the fan page, you are entitled to the rights stated in this data protection declaration. If you also wish to assert your rights against Twitter, the easiest way is to contact Twitter directly. Twitter knows the details of the technical operation of the platform and the associated data processing as well as the concrete purposes of data processing and can implement appropriate measures on request if you make use of your rights.
Disclosure of data
In principle, we will only pass on the data we collect if:
- you have given your explicit consent pursuant to Art. 6(1) Sentence 1(a) GDPR;
- disclosure is necessary pursuant to Art. 6(1) Sentence 1(f) GDPR in order to establish, exercise or defend legal claims and there is no reason to assume that you have an overriding legitimate interest in your data not being disclosed;
- we are legally obliged to do so under Art. 6(1) Sentence 1(c) GDPR;
- or this is permitted by law and is required under Art. 6(1) Sentence 1(b) GDPR for the processing of contractual relationships with you or for taking steps at your request prior to entering into a contract.
Part of the data processing may be carried out by our service providers. In addition to the service providers mentioned in this privacy policy, this may in particular include data centers that store our websites and databases, IT service providers that maintain our systems, IT services, and consulting firms. If we pass data on to our service providers, they may use the data exclusively for the fulfillment of their tasks. We have carefully selected and commissioned the service providers. They are contractually bound by our instructions, have appropriate technical and organizational measures in place to protect the rights of data subjects, and are carefully monitored by us. In addition, data may be disclosed in connection with official requests, court orders, and legal proceedings if this is necessary to pursue or enforce rights.
Storage period
In principle, we only store personal data for as long as necessary to fulfill contractual or legal obligations for which we have collected the data. We then delete the data without delay, unless we still require the data until the end of the statutory limitation period for evidence purposes for claims under civil law or due to statutory retention obligations.
Your rights
You have the right to information about how we process your personal data at any time. When providing this information, we will explain the data processing to you and provide you with an overview of the data stored about you. If data stored by us is incorrect or no longer up to date, you have the right to have this data corrected. You may also demand that your data be erased. Should the erasure not be possible in exceptional cases due to other legal regulations, the data will be blocked so that it is only available for that legal purpose. You are also entitled to have the processing of your data restricted, e.g. if you believe that the data we have stored is incorrect. You also have the right to data portability, which means that on request we will send you a digital copy of the personal data you have provided. In order to assert your rights described here, you can contact us at any time using the contact details provided.
Right of withdrawal and objection
You have the right to withdraw the consent you gave us at any time. As a result of this, we will cease the data processing based on this consent with future effect. This withdrawal of your consent will not affect the lawfulness of the processing carried out on the basis of the consent prior to the withdrawal. Insofar as we process your data on the basis of legitimate interests, you have the right to object to the processing of your data at any time for reasons arising from your particular situation. If your objection is to data processing for direct marketing purposes, you have a general right of objection, which we will implement without requiring you to give reasons. If you would like to make use of your right of withdrawal or objection, it is sufficient to simply notify us using the contact details provided above.